To make sure your company is properly listed on our website, event app, and marketing materials, please fill out the Submit Show Guide Information form below to provide your company information. It will take 2-3 minutes of your time.

If you need to update this information after submitting, please use the link in the welcome email sent to you.

Final updates for the digital app can be made until Wednesday, February 28, 2024.

All exhibit staff must wear a name badge in order to gain access to the Exhibit Hall. Please register all of your booth staff using the Exhibitor Registration Link that will be sent directly to your logistical contact.

If you cannot find that email, please email your sales representative and Amanda Leandro.

Third Party Badges - It is the Exhibitor's responsibility to register the names of models or other temporary help for the Trade Show. Please provide these individuals with the correct name of the company, booth location, and name of your appropriate company contact at the booth. Only qualified Exhibitor personnel or temporary help in their direct employ will be issued name badges and allowed access to the Exhibit Hall.

Unless otherwise noted in your contract, your booth is only furnished with pipe and drape. Carpet, furniture, electrical, etc. are not included and can be rented or purchased under the Vendors Contact below.

Please Note

• All sides and surfaces of exhibit displays (booth and signs), which are exposed to view, must be properly finished and decorated to present an attractive appearance and must not be objectionable to other exhibits or to Show Management.
• The entire display, including all equipment, easels and signs, must be within the confines of the contracted booth space.
• Fastening, painting, drilling or use of adhesives on floors, walls, ceilings, fixtures or any part of the facility is not permitted.
• Exhibitors wishing to lay their own floor covering must use adhesive that is removable without causing damage to the building finishes.
• Construction or ceiling decorations of the booths must not impede the operation of the sprinkler system. Any rigging MUST be done by Showtech Power & Lighting (see Signage tab below for contact information).
• All entrances, exits, aisles and passageways shall be unobstructed at all times.

Damage caused by failure to observe the regulations above will be paid for by the Exhibitor.

• Demos
  • All interviews, demonstrations, or distribution of literature must take place within the booth space assigned to the individual Exhibitors, and must not interfere with normal aisle traffic.
  • Exhibitors should allow sufficient space within the booth area to absorb the majority of the anticipated crowd during demonstrations/presentations.
  • Exhibitors, whose demonstrations/presentations cause spectators to interfere with normal aisle traffic, or unduly overflow into the display area of neighbouring exhibits, may be asked to limit or eliminate their presentations.
• Noise, Light, & Odours
  • Noise must not interfere with the rights and privileges of other Exhibitors. Exhibitors may not operate sound amplifying devices that projects sound above a normal conversational level. Exhibitors may not operate display lighting, or odour-generating devices or activities that interfere with the rights and privileges of other Exhibitors. Show Management reserves the right to exercise its own judgment in responding to Exhibitor complaints in this regard.
• Contests
  • Competition and like promotions conducted by exhibitors in conjunction with their displays shall be of a clear cut nature, and free of any obligation to the winner. Please connect with Show Management if you plan to run a contest in your booth.
• Photography & Booth Visits
  • No exhibit booth may be photographed or videotaped except with the permission of the legitimate occupants of that booth. This restriction also applies to members of the media.
  • Individuals who are seen photographing or videoing another exhibit WITHOUT prior permission will have their camera confiscated and may be asked to leave the show.
  • Exhibitors wishing to enter another Exhibitor's area may only do so if invited.
• Fire Regulations
  • The International Centre has strict fire safety requirements. The Exhibitor assumes responsibility for compliance with municipal and provincial regulations concerning fire, safety and health. All exhibit equipment and materials must be protected by safety guards and devices where appropriate. All display material must be flame proofed and subject to inspection by The City of Mississauga Fire Department. No flammable liquids or substances of any kind may be used, stored or displayed in the Exhibit Hall. Aisles and exits must be kept clear at all times. All fire hose cabinets must be left accessible and in clear view at all times. Combustible decorations such as crepe paper, foam, tissue paper, cardboard and corrugated paper are prohibited. All packing containers, excelsior and wrapping paper are to be removed from the floor and must not be stored under tables or behind displays.
  • Please download the City of Mississauga’s Fire Regulations in this manual for detailed information regarding fire safety at The International Centre.
• Motorized Equipment / Mechanical Conveyances
  • Mechanical conveyances such as electric carts, scooters or bicycles will not be permitted in the aisles during show hours. The only exception to this rule will be in the case of persons requiring the use of nonmotorized and motorized wheelchairs while visiting the show.
  • Exhibitors who are showing equipment in a moving and operating condition must notify Show Management and are required to provide every possible precaution for the safety of show visitors, their own operators, and exhibit personnel.
• Visas
  • Many visitors to Canada need an Electronic Travel Authorization (eTA) or a visitor visa. To learn more about entry requirements on the Government of Canada's website.
•  Sales on the Show Floor
  • Exhibitors distributing promotional material or soliciting business must do so within their exhibit space. Such activities are not permitted in the aisles, registration areas, hallways or other exhibits.
  • The building owners warn that Exhibitors handing out adhesive backed promotional material will be charged for removal of this material from the walls and floors of the building.
  • Only participating Exhibitors have the right to promote or sell goods or services in this show.
  • Non-exhibiting parties who attempt to make sale solicitations, without expressed written permission of Show Management, will be permanently removed from the show area.
  • It is the responsibility of exhibitors to ensure compliance with the Criminal Code of Canada, and any customs requirements.
  • Bonded Goods - There are also specific customs regulations regarding the sale of bonded goods at the show. If these regulations are not complied with, the goods will be removed at the exhibitor’s expense at the close of the show move-out to a bonded warehouse for subsequent tax payments and clearance.

As an exhibitor, we know you want to showcase your participation at The Convenience U CARWACS Show. Click the button below and open a new window with all of the files available for download.

Example of promotional banner available for use.

Advanced Warehousing - Shipments accepted on business days between February 6-27

Advance shipments arriving at GES warehouse prior to the move-in date will be accepted and charged to the exhibitor based on the advance receiving rates. Exhibitors who use GES will have their material automatically priority-scheduled to the site. If you require advance warehousing please visit the GES Online Portal. Freight sent to the Advance Warehouse will be delivered to the International Centre on the morning of Monday, March 6.

GES c/o North American Logistic Services Inc.

The Convenience U CARWACS Show

Exhibiting Company Name, Booth # ____________

49 Simpson Road

Bolton, Ontario L7E 2R6

Canada

Shipments should arrive on or between business days:

• Monday, February 6, 2023 - Monday, February 27, 2023

Warehouse receiving hours are:

• Monday - Friday, 9:00 AM to 3:30 PM; Closed Holidays.

NOTE: International Exhibitors - Please notify GES for customs clearance assistance.

Direct Shipping

Direct shipments should not arrive at the International Centre prior to Monday, March 6.

NOTE: International Exhibitors - Please notify GES for customs clearance assistance.

Please label all direct shipments using the following information & format:

GES

The Convenience U CARWACS Show

Exhibiting Company Name, Booth # ____________

International Centre, Hall 5

The International Centre - Hall 5

6900 Airport Road

Mississauga, Ontario L4V 1E8

Canada

For all information on customs, please reference the customs forms through the GES Online Portal.

Be sure your materials are insured from the time they leave your firm until they are returned after the show. It is suggested that Exhibitors arrange all risk coverage. This can usually be done by riders to existing policies. Contact your insurance representative. Be sure your liability insurance is in effect during transit and return of your materials, during storage and at show site.

You may submit these forms to Show Management.

GES does not preschedule docks at this facility--it is a first-come, first-served basis.

You may go directly to the International Centre docks, if there is a dock available. If all docks are full, there is a marshalling area on the East side of Hall 5 at the International Centre where you may check in with the staff and they will direct you to the docks once they are available.

All you need to do is show up at your move in time and you will be accommodated.

If you require further assistance, please contact Shelley Riley at [email protected].

Move-In

If an exhibitor representative is not present when their shipment arrives at the site, it will be automatically unloaded by GES and delivered to the booth location marked on the shipment.

Container Storage

Storage labels will be provided by GES and may be picked up during show move-in at the material handling show office. The exhibitor is responsible for clearly marking the exhibiting company name and booth number on these labels and placing them on all empty containers that they would like stored during the show.

Move-Out

No dismantling or removal of exhibits or exhibit material is permitted before the close of the show. No crates will be removed from the storage area or delivered to booths until the official close of the show at 5:00pm on Wednesday, March 8.

All display materials must be completely removed from The International Centre prior to 11:00pm on Wednesday, March 8.

Carriers must check-in with docking staff upon arrival for scheduling purposes.

Any articles left in the hall past 11:00pm will be removed and stored by GES at the exhibitor’s expense. EnsembleIQ, The International Centre and GES will not be responsible or liable for any loss or damage to articles removed after the deadline.

The following notes apply to setup and dismantling:

• Access to and flow of vehicles or trucks on the exhibition hall floor is limited and controlled.
• Drivers of vehicles must stand by vehicles at all times with parking lights on.
• The idling of trucks while in the loading dock area of the building or on the exhibition floor is prohibited.
• Crates and packaging materials must be removed promptly. The Exhibitor is to monitor this activity.
• Restriction on the use of materials, processes and equipment during setup and dismantling must be adhered to.
• Any type of utility connection (i.e.: electrical, audio, video, water, compressed air, steam, etc.) must be carried out by the Licensor's authorized personnel or its appointees.
• Material handling equipment other than electrically powered will not be permitted in the facility during shows or overnight, nor will tools and equipment powered by flammable fuels, except materials handling equipment